Administrative Support Specialist

6 days ago


Copenhagen, Copenhagen, Denmark Falck Unternehmensgruppe Full time
About the Role

We are seeking a highly proactive Administrative Support Specialist with a 'can do' attitude to support the Head of Global People and Culture. The ideal candidate will be the 'right hand' for the Head of P&C, with a good business understanding and a strategic approach, actively thinking ahead, planning and keeping track of tasks and deliverables. This role requires someone who can confidently step in as a go-to person in the absence of the Head of P&C, taking ownership of priorities and maintaining momentum.

The candidate will be responsible for driving and/or supporting projects, creating presentations and preparing and facilitating communication within P&C and external stakeholders, and providing administrative support (managing schedules and meeting coordination), including gathering and/or preparing material and quality checking material.

Key Responsibilities
  • Manage the Head of Global People and Culture's calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prepare and edit correspondence, reports, presentations, and other documents as needed.
  • Coordinate and organise internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
  • Serve as a liaison between the Head of Global People and Culture and other departments, ensuring effective communication and collaboration.
  • Manage confidential and sensitive information with discretion and professionalism.
  • Conduct research and gather information to support decision-making and strategic planning.
  • Manage special projects and initiatives as assigned by the Head of Global People and Culture.
  • Drive the monthly reporting process (ensure input is delivered on-time from input providers, quality check material, etc.).
  • Drive, coordinate and facilitate work around European Works Council.
  • Assist in the preparation and management of departmental budgets and expenses.


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