Head of Operations Support

5 days ago


Copenhagen, Copenhagen, Denmark Falck Unternehmensgruppe Full time

About the Role:

Falck Unternehmensgruppe is seeking a highly skilled and experienced Executive Assistant to support the Head of Global People & Culture. This is a fantastic opportunity for a proactive and strategic individual to take ownership of priorities and maintain momentum.

The ideal candidate will have a good business understanding and a strategic approach, actively thinking ahead, planning, and keeping track of tasks and deliverables. Experience with HR transformation is a plus, and the ability to contribute strategically when needed will be highly valued.

Responsibilities:

  1. Calendar Management: Manage the Head of Global People & Culture's calendar, including scheduling meetings, appointments, and travel arrangements.
  2. Document Preparation: Prepare and edit correspondence, reports, presentations, and other documents as needed.
  3. Meeting Coordination: Coordinate and organize internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
  4. Liaison: Serve as a liaison between the Head of Global People & Culture and other departments, ensuring effective communication and collaboration.
  5. Confidentiality: Manage confidential and sensitive information with discretion and professionalism.
  6. Research: Conduct research and gather information to support decision-making and strategic planning.
  7. Project Management: Manage special projects and initiatives as assigned by the Head of Global People & Culture.
  8. Reporting: Drive the monthly reporting process, ensuring timely input from providers, quality checking material, etc.
  9. European Works Council: Drive, coordinate, and facilitate work around European Works Council.
  10. Departmental Budgets: Assist in the preparation and management of departmental budgets and expenses.

About You:

To be successful in this role, you will need to have a BSc or MSc degree in business administration, Human Resources, or a related field. Proven experience as an Executive Assistant or in a similar administrative role is essential. You will also need to have excellent organisational and time management skills, strong written and verbal communication skills in both Danish and English, and proficiency in Microsoft Office Suite.



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