Administrative Support Specialist

3 days ago

Copenhagen, Copenhagen, Denmark Syngenta Full time

Syngenta is a leader in agricultural innovation, bringing breakthrough technologies and solutions that enable farmers to grow productively and sustainably.

We offer a leading portfolio of crop protection solutions for plant and soil health, as well as digital solutions that transform the decision-making capabilities of farmers.

Our employees reflect the diversity of our customers, the markets where we operate and the communities which we serve.

About Syngenta

Syngenta Crop Protection is headquartered in Basel, Switzerland, and is part of the Syngenta Group.

Job Description

We are seeking a proactive and enthusiastic Admin Coordinator for our business operations, based in the Copenhagen office in Denmark.

You will be reporting to the CP BA Head & Supply Chain Manager and will be working closely with the Nordic Sales Teams for Crop Protection and Seeds.

You will be the driving force behind the procurement process management and will be responsible for end-to-end procurement activities.

You will also be in charge of office facility management and contribute to the general administration.

Responsibilities
  1. Support Procurement Activities
    • Act as the primary point of contact for all procurement-related activities within the Nordics organization.
    • Open and manage purchase orders, track progress, and resolve issues and discrepancies.
    • Act on incoming invoices, verify the accuracy, coordinate with finance for timely payment, and address discrepancies.
    • Facilitate the procurement process from requisition to purchase order, ensuring adherence to company policies and guidelines.
    • Continuously monitor procurement activities, identify areas of improvement, and implement process enhancements.
  2. General Administrative Support
    • Manage day-to-day administrative tasks to ensure the smooth functioning of the office.
    • Maintain office supplies inventory, place orders as needed and ensure cost-effective procurement.
    • Coordinate with external vendors for services such as maintenance, repairs, cleaning, and security.
    • Coordinate office operations such as administration of P-licenses, freight, post and package handling, keys, ordering flowers, and alarm system.
    • Maintain filing systems, both electronic and physical.
    • Responsible for contracts and sending review reminders.
    • Handle incoming phone calls, door, and mailboxes and act as point of contact.
  3. Local Point of Contact for Health, Security, and Environment
    • Implement HSE policies and procedures in alignment with local regulations and company guidelines and responsible for internal HSE reporting.
    • Monitor performance metrics and foster a culture of safety and compliance throughout the organization.
    • Responsible for arranging first aid, safe driving and similar activities connected to AMO.
    • Updating the ECMS (Emergency Crisis Management System), contingency plans, training of members etc.
  4. Provide Support to the Management Team, the Sales and Supply team, and the IT Manager
    • Assist in organizing company events, team activities, and annual conference.
    • Coordinate arrangements e.g. birthdays, anniversaries and manage employee giftbox.
    • Coordinate IT office purchases and escalation of matters connected to shared IT office facilities.
    • Provide support to the sales team by entering and maintaining events, prices and bonus through the SAP system.
Qualifications and Required Experience
  1. Proven experience in a similar role (e.g., office coordinator, administrative assistant, procurement assistant, Sales Operations Assistant, or Supply Chain Assistant) preferably from a company with a global range.
  2. Strong understanding of procurement processes and experience in managing end-to-end procurement activities.
  3. Familiarity with SAP or other enterprise resource planning (ERP) systems.
  4. Excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.
  5. Fluent in English, understanding of Nordic languages.
  6. Great communication skills with a customer-oriented mindset.
  7. Can-do attitude with the ability to multitask and prioritize in a fast-paced environment.
  8. Discretion and confidentiality when handling sensitive information.
  9. Problem-solving skills and ability to take initiative.
What We Offer
  1. Extensive benefits package.
  2. A job where you work independently and to a great extent plan your own time.
  3. We offer a position which contributes to valuable and impactful work in a stimulating environment.

Syngenta is an Equal Opportunity Employer and does not discriminate in recruitment, hiring, training, promotion or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Supply Chain

Industries

Chemical Manufacturing

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