Office Operations Manager

Intelligently Moving Your World

XPENG
is a leading technology company focused on designing, developing, manufacturing, and marketing intelligent mobility solutions, including electric vehicles (EVs), electric vertical take-off and landing (eVTOL) aircraft, and robotics. We aim to create a thoughtful and empathetic future for mobility that enhances driving experience. Headquartered in Guangzhou, China, XPENG has regional offices in Beijing, Shanghai, Shenzhen, Silicon Valley, and San Diego, and in 2021, we established our European headquarters in Amsterdam, along with offices in Copenhagen, Munich, Oslo, and Stockholm.

Our passionate and diverse team, with expertise in technology, finance, and the automotive industry, spans hubs in China, the US, and Europe. Together, we are forging our international presence as pioneers in the future of mobility.

Why should you be part of our success story?

XPENG
Inc.'s American Depositary Shares (ADSs) have been listed on the New York Stock Exchange (NYSE) under the symbol 'XPEV' since August 27, 2020, and on the Stock Exchange of Hong Kong Limited (SEHK) under the symbol '9868.HK' since July 7, 2021. In 2023, XPENG further strengthened its growth trajectory with a $724 million strategic investment from Volkswagen, solidifying its position in the global market. There has never been a more exciting time to join XPENG — a leader in smart electric vehicles and sustainable mobility solutions.

主要职责

办公室行政与协调

• 负责日常行政管理工作,包括前台接待、邮件管理、办公用品、设备及设施维护。
• 作为内部团队与外部供应商在办公事务方面的主要联络人。
• 确保高效的沟通与协调,维护良好的办公运作环境。

直营门店与代理运营支持

• 为直营门店运营及代理业务提供后勤及行政支持。
• 协调与车辆交付、服务合作伙伴及外部利益相关方相关的文件、日程及沟通工作。

财务与运营支持

• 协助财务与运营团队处理采购订单、发票、费用报销及相关跟进。
• 监控备用金、订阅项目及办公室预算,确保资金使用合规与透明。

人力资源与团队支持

• 作为本地共享服务中心,负责员工全生命周期的人力资源核心运营,包括入职、离职、劳动合同管理及人事档案维护。
• 与人力资源及薪酬团队协作,管理考勤、休假、差旅及薪资流程,确保数据准确与符合法律要求。
• 优化本地化工作流程、操作规范及知识文档体系,参与制定并更新本地政策,确保与全球框架保持一致并符合当地法规。
• 主导本地招聘工作,包括简历筛选、面试安排及候选人沟通,确保招聘流程高效且专业。
• 监督绩效评估流程,并依据丹麦劳动法及当地雇佣法规维护良好的员工关系。
• 策划并组织培训项目及文化建设活动,增强员工参与度、内部沟通及积极的组织文化氛围。

合规与政策管理

• 确保办公运营、健康与安全及基础数据保护等相关公司政策的执行与合规。
• 系统性管理并维护公司重要文件、许可证及内部档案,确保其有序且易于查阅。

任职资格

教育与经验

• 商业管理、办公室管理或相关专业的大专或本科学历。
• 8年以上办公室管理或行政相关工作经验,具备物流、进口或零售行业经验者优先。
• 具备多站点或混合业务模式(如直营店网络、代理合作)支持经验者优先考虑。

技能与特质

• 具备高度的组织能力、积极主动及服务导向意识。
• 优秀的沟通与人际交往能力。
• 熟练使用 MS Office 办公软件,具备基础 ERP 或 CRM 系统及常用办公设备的操作经验。
• 能够在多任务环境中有效管理优先级,既能独立工作,也能高效协作。

Key Responsibilities:

Office Administration & Coordination

• Manage all administrative functions, including reception, mail, office supplies, equipment, and facilities.
• Act as the point of contact for internal teams and external vendors for office-related matters.
• communications.

Support to Direct Stores & Agents Operations

• Provide logistical and administrative support for both Direct Store operations and Agent activities.
• Coordinate documentation, scheduling, and communication flows related to vehicle deliveries, service partners, and external stakeholders.

Financial & Operational Support

• Assist the finance and operations team with purchase orders, invoicing, expense reporting, and follow-ups.
• Monitor petty cash, subscriptions, and office budgets.

HR & Team Support

• Act as the local share service center to deliver core HR operations throughout the employee lifecycle, including onboarding, offboarding, labor contract administration, and personnel file management.
• Coordinate with HR and Compensation teams to manage attendance, leave, travel, and payroll processes, ensuring data accuracy and legal compliance.
• Optimize localized workflows, operating procedures, and knowledge documentation. Contribute to the formulation and update of local policies, ensuring alignment with global frameworks while complying with local regulations.
• Lead and execute local recruitment activities, including CV screening, interview scheduling, and candidate communication, ensuring efficient and professional hiring experience.
• Oversee performance evaluation processes and manage employee relations in compliance with Danish labor laws and local employment regulations.
• Plan and organize training programs and cultural events to strengthen employee engagement, internal communication, and a positive organizational culture.

Compliance & Policy Administration

• Ensure adherence to company policies regarding office operations, health & safety, and basic data protection compliance.
• Maintain key company records, licenses, and internal documents in an organized and accessible manner.

Qualifications:

Education & Experience

• Diploma or Bachelor's degree in Business Administration, Office Management, or similar.
• 8+ years of experience in office management or administrative roles, preferably in a logistics, import, or retail environment.
• Experience supporting multi-site or hybrid business models (e.g. store networks, agent partnerships) is a plus.

Skills & Attributes

• Highly organized with a proactive and service-oriented mindset.
• Excellent communication and interpersonal skills.
• Comfortable using MS Office, basic ERP or CRM systems, and general office technology.
• Ability to manage multiple priorities and work both independently and collaboratively.

XPENG offers:

• An interesting, unique and very varied job at XPENG
• A job with an incredibly large contact surface both internally and externally
• An attractive salary package incl. pension and with the possibility of a bonus
• To be involved in the growth of an existing EV brand in Europe

Next steps:

To comply with GDPR, we can't process your personal data without your given consent. Therefore, please apply directly via
LinkedIn
portal so that our team can proceed further.

As part of our application process, certain positions at our company require a
pre-employment screening
to ensure the reliability and integrity of our employees. This screening is a standard procedure and may include components such as a Criminal Background Check from your current or previous country of residence over the past five years. Additionally, the process may involve an integrity questionnaire, verification of identification, diplomas, work experience, and consultation of the central insolvency register.

We appreciate your understanding and cooperation in this important matter, as it helps us maintain the high standards expected by our team.

Our Commitment to Diversity and Inclusion:

At XPENG, we're an equal-opportunity employer that values diversity and positively encourages applications from suitably qualified and eligible candidates regardless of race, religion, sex, national origin, gender, sexual orientation, age, marital status, disability status or other applicable legally protected characteristics.