Office-Managerin/-mit für Support-Funktionen in Berlin
2 days ago
C.F. Møller Architects ist ein renommiertes Architekturbüro mit langjähriger Erfahrung in den nordischen Ländern und weltweit.
Unsere Mitarbeiter arbeiten täglich daran, architektonische Qualität zu schaffen, basierend auf Innovation, Erfahrung und nordischen Werten. Dies sichert nachhaltige und ästhetische Lösungen mit bleibendem Wert für Kunden, Nutzer und die Gesellschaft.
Das Büro C.F. Møller hat etwa 300 Mitarbeitende. Der Hauptsitz befindet sich in Aarhus/Dänemark, es gibt weitere Niederlassungen in Kopenhagen, Aalborg, Oslo, Stockholm, Malmö und Berlin.
Wir suchen Verstärkung im Berliner Büro für unsere Teamarbeit, insbesondere in der Funktion des Office-Managements. Für diese Aufgaben sind sehr gute Kommunikations- und Organisationsfähigkeiten erforderlich. Die Anstellung umfasst ca. 15 Stunden pro Woche.
Deine Hauptaufgaben und Verantwortlichkeiten werden sein:
- Büroorganisation und Verwaltung
- Ein reibungsloser Ablauf des Büroalltags sicherstellen.
- Bürobedarf, Lieferungen und Wartung von Bürogeräten verwalten.
- Termine, Besprechungen und Geschäftsreisen organisieren und koordinieren.
- Gäste und Kunden empfangen und betreuen.
- Eingehende Post und Korrespondenz bearbeiten (per E-Mail und Telefon).
- Termine und Kalender verwalten, einschließlich Terminplanung und -koordination.
- Bei der Planung von Events unterstützen.
- Veranstaltungen und Besprechungen organisieren und nachverfolgen.
- Rechnungswesen und Buchhaltung
- Beim Bearbeiten von Eingangs- und Ausgangsrechnungen unterstützen.
- Mit der Buchhaltung zusammenarbeiten, z.B. bei der Vorbereitung von Unterlagen.
- Unterstützung Personalmanagement und Kommunikation
- Bei der Personalverwaltung unterstützen (z.B. Urlaubslisten führen, Abwesenheitsmanagement).
- Mitarbeiter-Schulungen und -Events koordinieren.
Anforderungen und Qualifikationen:
- Fachliche Fähigkeiten
- Sehr gute Kenntnisse in MS Office (Word, Excel, PowerPoint, Outlook).
- Organisationstalent und Selbstständigkeit
- Persönliche Kompetenzen
- Ausgeprägte Kommunikations- und Teamfähigkeit.
- Hohe Zuverlässigkeit, Diskretion und Vertrauenswürdigkeit.
- Lösungsorientierte Arbeitsweise.
- Stressresistenz und Fähigkeit, mehrere Aufgaben gleichzeitig zu erledigen.
- Flexibilität und Einsatzbereitschaft.
- Sprachkenntnisse
- Fließende Deutschkenntnisse in Wort und Schrift.
- Gute Englischkenntnisse zur Kommunikation mit unseren anderen Offices.
Bitte sende uns Deine Bewerbung mit Lebenslauf und möglichen Eintrittsdatum über unser Karriereportal.
Der Standort der Stelle befindet sich in Potsdamer Straße 91, 10785, Berlin, Deutschland.
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