EPCM Assistant Coordinator

1 day ago


Kongens Lyngby, Lyngby-Tårbæk Kommune, Denmark Haldor Topsoe AS Full time

About Haldor Topsoe A/S

We are a leading global provider of technology and solutions for the energy transition. Our mission is to combat climate change by helping our customers and partners achieve their decarbonization and emission reduction goals.

Our organization offers world-leading solutions for transforming renewable resources into fuels and chemicals for a sustainable world, and for efficient and low-carbon fuel production and clean air. We were founded in 1940 and have over 2,800 employees serving customers and having suppliers all around the globe.

Job Description:

An experienced assistant will provide exceptional administrative support and assistance to two Vice Presidents and selected directors and senior managers within the organization. The role involves providing calendar management, travel arrangements, confidential communication, meeting facilitation, stakeholder management, and supporting EPCM Governance Process and Procurement activities.

  • Key Responsibilities:
  • Calendar Management: Coordinate meetings, appointments, and events for two Vice Presidents, prioritizing conflicting demands and anticipating potential scheduling conflicts.
  • Travel Arrangements: Book flights, accommodations, and ground transportation for the two Vice Presidents, managing related expenses in a timely manner.
  • Confidential Communication: Draft and edit emails, memos, and reports on behalf of senior managers and Vice Presidents.
  • Meeting Facilitation: Coordinate larger team events like leadership strategy days, department off-sites, supplier, project management, or engineering days.
  • Stakeholder Management: Maintain professional relationships with internal and external key contact points, ensuring timely and effective communication on behalf of the Vice Presidents and directors/senior managers.

Requirements:

  • Language Skills: Proficient in English and Danish.
  • Communication Skills: Excellent writing skills and attention to detail.
  • Organizational Skills: Exceptional organizational and time management skills, proficient in virtual working tools such as Teams and familiar with travel booking and expense reporting tools.
  • Drive and Motivation: Drive and motivation to build up structure and improve the business.
  • Culture Fit: Flexibility to move between different working locations in Denmark.


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