Music Industry Talent Acquisition and Administration Professional
1 week ago
Upright Music is a leading independent music company specializing in providing music for TV, advertising, documentaries, and films produced within the Nordics, the Baltics, and Poland. We are based in Copenhagen and also have an office in Warsaw.
We pride ourselves on being a people-centric workplace with a unique culture that we want to maintain as we grow. This means we need a talented individual who can help us manage our recruitment process, ensure we find the right candidates, and give them a structured introduction to our team.
Job Description: Talent Coordinator & Executive AssistantThis role involves coordinating and structuring our recruitment and onboarding processes for new team members and providing executive assistant support to the management team. The ideal candidate will be organized, self-driven, and have a genuine interest in others.
Key Responsibilities:- Recruitment:
- Coordinate all activities around recruitment across our functional areas and offices
- Create and activate job posts in collaboration with hiring managers
- Get back to candidates and inform them about the process
- Invite for interviews and facilitate first interviews
- Handle material and tests for case interviews
- Give feedback to candidates
- Onboarding:
- Coordinate all activities around onboarding across our offices
- Arrange onboarding plans and execute them
- Point of contact for new employees
- Leadership Support:
- Schedule internal and external meetings and manage calendars
- Organize and prepare for meetings: Gather documents and preparation material, prepare and proofread PowerPoint presentations, etc.
- Draft, review, and send communications on behalf of the company
- Take notes at meetings
- Help with daily time management
- Coordinate internal events and engagements such as anniversaries and celebrations
- Keep track of internal projects and day-to-day People & Culture tasks
- Ensure everything is up to date in our internal systems (Confluence, People & Culture Handbook, etc.)
- Plan travel, including flights and accommodation
- Work experience from a similar position is required (Recruitment Coordinator, Talent Acquisition Coordinator, People Coordinator, Project Coordinator, Executive Assistant, or similar)
- Excellent organization and time-management skills and a great eye for detail
- Thrives in an assisting and administrative role
- Excellent writing, editing, and proofreading skills – both in English and Danish
- Ambitious and eager to learn more about our company and team
- Team-oriented and service-minded in nature
- Good understanding of Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
We are a team of highly skilled, kind-hearted people who are passionate about music and the impact of music when combined with moving images. Delivering the best possible service to our clients within the Media industry is what makes us motivated – and we know and acknowledge that our people and culture play an essential role in doing so.
The job is based in our wonderful open and bright office space in the heart of Copenhagen, where you will join a team of 30+ employees.
We hope you're interested in joining our company and team
Working Conditions:37 hours per week
Salary: approximately DKK 55,000 - DKK 65,000 per month depending on qualifications
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