Executive Management Team Coordinator

4 days ago


Copenhagen, Copenhagen, Denmark PARETO SECURITIES AS Full time
Job Summary

The Executive Assistant to the Secretary General provides comprehensive administrative support to the Secretary General and the Executive Management Team.

This role requires a highly organized and proactive individual who can manage multiple priorities and responsibilities, while maintaining confidentiality and discretion.

The successful candidate will have experience working in a large, global organization or company, and will possess excellent analytical, organizational, and communication skills.

About the Role

The Executive Assistant will be responsible for coordinating meetings and events, preparing and distributing meeting materials, and handling correspondence on behalf of the Secretary General.

This role also involves developing and implementing efficient administrative systems and processes to support the Secretary General's office.

Key Responsibilities
  1. Coordinating meetings and events, including developing agendas and coordinating logistics.
  2. Providing administrative support to the Secretary General, including managing calendars, booking travel arrangements, and handling correspondence.
  3. Developing and implementing efficient administrative systems and processes to support the Secretary General's office.
  4. Maintaining accurate records and documentation, including meeting minutes and action items.
Requirements
  • Bachelor's degree in Business Administration, Communications, or related field.
  • Minimum 3 years of experience working in a large, global organization or company.
  • Experience supporting executive-level management, preferably in a similar role.
  • Excellent analytical, organizational, and communication skills.
  • Proven ability to work effectively in a fast-paced environment and prioritize tasks accordingly.
  • Strong proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
  • Danish language proficiency (spoken and written). English language proficiency (spoken and written).


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