Executive Assistant to the Secretary General

4 days ago


Copenhagen, Copenhagen, Denmark PARETO SECURITIES AS Full time
Job Overview

The Executive Assistant to the Secretary General plays a pivotal role in ensuring the seamless operation and effectiveness of the Secretary General's office.

This is a unique opportunity for a highly organized, proactive, and service-minded individual to join the Secretary General's team and contribute to the success of PARETO SECURITIES AS.

About the Job

The Executive Assistant will provide comprehensive management and administrative support to the Secretary General, including organizing meetings, preparing agendas, and coordinating logistics.

This role requires excellent analytical and organizational skills, as well as strong interpersonal skills and a proactive approach.

The ideal candidate will have experience working in a large, global organization or company, and will be able to leverage technology to improve systems and processes.

Key Responsibilities
  1. Organizing and preparing meetings of the Executive Management Team (EMT) and other senior-level meetings.
  2. Providing administrative support to the Secretary General, including managing calendars, booking travel arrangements, and handling correspondence.
  3. Coordinating with colleagues across the organization to ensure effective communication and collaboration.
  4. Developing and implementing efficient administrative systems and processes to support the Secretary General's office.
  5. Maintaining accurate records and documentation, including meeting minutes and action items.
Requirements
  • Bachelor's degree in Business Administration, Communications, or related field.
  • Minimum 3 years of experience working in a large, global organization or company.
  • Experience supporting executive-level management, preferably in a similar role.
  • Excellent analytical, organizational, and communication skills.
  • Proven ability to work effectively in a fast-paced environment and prioritize tasks accordingly.
  • Strong proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
  • Danish language proficiency (spoken and written). English language proficiency (spoken and written).


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