Administrative Coordinator for Danish Polymer Center

4 weeks ago

Kongens Lyngby, Lyngby-Tårbæk Kommune, Denmark Danmarks Tekniske Universitet (DTU) Full time

About the Role

We are seeking an administrative coordinator with an academic background to join our team at the Danish Polymer Center (DPC) at DTU's Department of Chemical Engineering.

Key Responsibilities

  • Provide administrative support to our associate professors/professors, including project management and coordination.
  • Manage daily tasks and prioritize responsibilities to ensure efficient workflow.
  • Coordinate conferences/seminars/events and handle non-catalog purchases and settlement of expenses.
  • Support employees, guests, researchers from home and abroad in various ways.
  • Be responsible for purchasing and take the necessary training.
  • Be structured and committed to tasks, managing to prioritize them effectively.
  • Be service-minded, good at building relationships, and feel comfortable being the "go-to" person.
  • Be solution-oriented, good at creating structure and overview, and implement within agreed time frames.
  • Thrives with having many active parallel tasks.
  • Be good at communicating and expressing yourself both in writing and speaking – also in English.
  • Have good IT skills, be experienced in Microsoft Office, and find it easy to familiarize yourself with DTU's administrative IT systems.

Requirements

  • Experience from the university world.
  • Ability to manage your portfolio of tasks independently.
  • Previous knowledge of Fusion will be an advantage.
  • Project management support to our associate professors/professors.
  • Contribute to the coordination of the division's day-to-day operations and management.
  • Support employees, guests, researchers from home and abroad.
  • Coordinate conferences/seminars/events.
  • Be responsible for non-catalog purchases, settlement of expenses.
  • Be a purchasing assistant and take the training for this.
  • Be structured and committed to the tasks and manage to prioritize them.
  • Be service-minded, good at building relationships, and feel comfortable being the "go-to".
  • Be solution-oriented, good at creating structure and overview, and implement within agreed time frames.
  • Thrives with having many active parallel tasks.
  • Be good at communicating and expressing yourself both in writing and speaking – also in English.
  • Have good IT skills, be experienced in Microsoft Office, and find it easy to familiarize yourself with DTU's administrative IT systems.

What We Offer

A varied job in an exciting international environment, independent work, freedom under responsibility, and good opportunities for professional and personal development.

In your work, you will have broad contact surface with both the department's researchers and the central administrative functions at DTU.

You will have a good daily dialogue across the team and with colleagues from the other institute. We prioritize a reasonable work-life balance.

Salary and Appointment Terms

Salary and appointment terms are in accordance with the OAO-S Joint Agreement and the organization agreement for Office Clerks, Laboratory Technicians, and IT staff (HK/stat).

The average working time is 37 hours per week. The start date is 1 October or later after agreement.

Application and Contact

Please submit your online application no later than 2 September 2024 (23:59 Danish time). Open the "Apply now" link, fill out the form, and attach your motivated application, CV, and exam certificates.

If you would like additional information about the position, please contact Professor, Head of Centre, Dr Techn., Anne Ladegaard Skov on +45 4525 2825. Read more about the center here: Danish Polymer Centre - DPC.

Applications received after the deadline will not be considered.

All interested candidates irrespective of age, gender, race, disability, religion, or ethnic background are encouraged to apply.

About DTU

DTU develops technology for people. With our international elite research and study programmes, we are helping to create a better world and to solve the global challenges formulated in the UN's 17 Sustainable Development Goals.

Hans Christian Ørsted founded DTU in 1829 with a clear mission to develop and create value using science and engineering to benefit society. That mission lives on today.

DTU has 13,500 students and 6,000 employees. We work in an international atmosphere and have an inclusive, evolving, and informal working environment.

DTU has campuses in all parts of Denmark and in Greenland, and we collaborate with the best universities around the world.

Adresse:

Søltofts Plads
2800 Kgs Lyngby

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