Administrative Support Specialist for EU Compliance

17 hours ago


Århus, Århus Kommune, Denmark AAK - Aarhuskarlshamn Full time
Job Description

About the Role:

The Administrative Assistant will be responsible for supporting the execution and administrative tasks for Sourcing and Trading in Europe. This includes executing purchase/sale and paper trading contracts, booking of freight, verifying information such as trade details, invoices, sustainability data and other.

Responsibilities:

  • Compiling EUDR data from suppliers and organizing it within our filing systems for each of our deliveries to ensure full traceability.
  • Interacting with our SAP system and the new Green Token system to manage traceability within AAK for every delivery made into the EU and across our sites.
  • Uploading data to complete our Due Diligence Statement to the EU for approval by the authorities and recording the EU reference back into our systems.
  • Finding and submitting data to the authorities for audits and in-house stakeholders.
  • Supporting the execution of our purchase contracts in coordination with our planning.
  • Supporting the booking of freight.
  • Supporting the facilitation of customs clearance.
  • Confirming contract and invoice details.
  • Participating in projects within your space of responsibilities.

About You:

Relevant educations include Logistics, Economics, Administration, Office support and Sustainability. A keen eye for details and being highly organized are essential for administrative tasks in an office environment. Expertise in compiling large amounts of data and working within ERP systems (SAP) is appreciated. As well as experience within logistics and execution of contracts for commodities, sustainability in agriculture (specifically EUDR) and analyzing data.

Benefits:

  • A challenging and varied working day with motivated and engaged colleagues in an environment where there is an informal tone and where humor is part of everyday life.
  • An opportunity to influence your everyday work life.
  • A warm and welcoming atmosphere.
  • Investment in your development with training, mentorship and career paths.
  • A diverse and inclusive workplace that values every individual’s perspective and talents.


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