IP and Office Administrator

7 days ago

Copenhagen, Copenhagen, Denmark Potter Clarkson LLP Full time

Location : Copenhagen, Denmark

Do you want to join an award-winning, top-tier European IP Firm?

We are a leading European full-service intellectual property practice. With approximately 250 staff working from offices in the UK, Sweden, and Denmark, we are well-known for handling some of the most complex and challenging patent and trademark cases. Our proven excellence has made us the European firm of choice for several global giants, household names, universities, SMEs, and smaller companies and individuals who wish to benefit commercially from their investment in intellectual property.

Why join us?

  1. Unique Cultural Blend : Experience a work environment that blends British and Scandinavian values, fostering an inclusive and innovative culture.
  2. Professional Growth : Benefit from the structure of a larger firm while enjoying the close-knit environment of our small, growing office.
  3. Diverse Clientele : Engage with an exciting range of clients, from global giants to innovative startups.
  4. Long-term Relationships : Build long-term relationships with direct clients, enhancing your professional network.
  5. Career Development : Develop your role to fit your career aspirations and take responsibility for a range of operational management tasks.
  6. Work-Life Balance : Enjoy a healthy work-life balance with flexible working hours and a supportive team.

The Role : The growing Copenhagen team has six patent attorneys presently supported by a diverse team of staff based in our other offices. The role will be a combined role as IP and Office Administrator acting as the main support for the Copenhagen team, liaising closely with the other offices with the opportunity to help influence and develop our working procedures. The position will allow you to combine service excellence with a drive to improve operational efficiency, with the opportunity to help develop our internal procedures. You will also have operational responsibility for the day-to-day running of the Copenhagen office, with the opportunity to help shape the working environment.

Key Responsibilities (IP Administration) :

  1. Manage deadlines for patent filing and prosecution matters.
  2. Organize and maintain case files for various IP applications and registrations.
  3. Handle correspondence with patent and trademark offices, external IP agents, and attorneys.
  4. Manage payment of IP-related fees and maintain records.
  5. Monitor the status of patents and other IP rights.
  6. Provide administrative support for the attorneys in our Copenhagen office as well as other offices.

The role is based in Copenhagen, but you will be part of the Patent and Trademark Paralegal team in the UK.

Key Responsibilities (Office Administration/Management) :

  1. Serve as the main point of contact for building facility management.
  2. Ensure the office is running smoothly on a daily basis.
  3. Set up and maintain supplier contracts and manage relationships with vendors.
  4. Handle administrative tasks to support the office operations.

Required Qualifications :

  1. Excellent English Language Skills.
  2. Excellent Danish Language Skills.
  3. Experience within a Law/IP or Corporate Law/IP office or department, preferably with a focus on patent practice.
  4. Paralegal experience.

Preferred Qualifications :

  1. DIFI certification.
  2. QIPA Level 1-3 certification.

Ideal Candidate :

  1. A passion for working in a client-oriented and commercially focused team.
  2. A drive to improve operational efficiency.
  3. An interest in being part of a growing and forward-looking firm.
  4. A positive "can do" personality and excellent communication skills.

How to Apply : Apply via our website before the 16th of February 2025.

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