Part-time assistant for events and administrative tasks

1 month ago

Kongens Lyngby, Denmark Hs Mittweida Full time

Do you thrive in creative and versatile roles? Join DTU Skylab as a part-time assistant for events and administrative tasks.

DTU's innovation hub, DTU Skylab, is looking for a creative and versatile student assistant who can assist in developing and hosting events and handling various administrative tasks.

Job Responsibilities

  • Event Planning and Coordination
  • Assisting in the development and planning of event concepts and event timelines
  • Setting up and breaking down event spaces, ensuring all necessary equipment and materials are available and functioning
  • Handling registrations and attendee lists
  • On-Site Support: Greeting and assisting attendees, troubleshooting any issues during the event, coordinating with the event team to ensure everything runs smoothly
  • Other practical and administrative tasks.

You will be part of a team of 3 assistants who together handle graphic, communicative, administrative, and practical tasks in connection with events and assist our project managers with research and development tasks.

Who are you
We imagine that you:

  • have at least one year (preferably two years) left of their studies
  • have experience with planning and hosting events
  • are proficient in both written and spoken English, with a flair for creative expression
  • can commit to an average of 15 hours per week.

Ideally, you are creative, proactive, and take pride in delivering high-quality results. You'll be handling a variety of tasks, often with short deadlines, so being able to stay organized, work efficiently, and meet deadlines will be very helpful.

Who are we?
DTU Skylab is DTU's innovation hub, a vibrant community supporting diverse activities such as curricular courses, company collaborations, and startup programs. Since its conception in 2013, DTU Skylab has been an engaging and inclusive learning space with offices, teaching, and event facilities, with multiple workshops and laboratories.

Our talented staff is our signature. We have a highly creative atmosphere with around 60 full-time employees in 3 sections. We have an informal culture, and we can laugh, party, and be very serious about our actions. We love our users and collaborators, and we love to tell all the great stories about the projects and activities running in DTU Skylab, spanning from airborne windmills, cell ag technologies, intimate health devices, AI laboratory robots, digital coaching services to facilitating student associations and international summits.

You will become a part of a culture and organization that is constantly developing, and you will have a lot of influence on this development.

Salary and terms of employment
The appointment will be based on the multi-union collective agreement for the Organisations of Public Employees-Denmark (State) (OAO-S) and the trade union agreement for clerical staff etc. (HK/State).

Working hours are on average 15 hours per week and can be organized flexibly in relation to holidays, exams, etc. Starting date is 1 January 2025 (or according to mutual agreement). The employment runs as long as you are an active student.

The workplace is DTU Lyngby Campus.

Application and contact
Please submit your online application no later than 7 November 2024 (23:59 Danish time) . Open the "Apply now" link, where you fill in the application form and attach a motivated application, CV, and diplomas.

We expect to conduct interviews on an ongoing basis.

If you would like additional information about the position, please contact Head of Operations, Peter Munkebo Hussmann at or 4071 0060. You can also read more about DTU Skylab on our website skylab.dtu.dk .

Applications received after the application deadline will not be considered.

All interested candidates irrespective of age, gender, disability, race, religion or ethnic background are encouraged to apply. As DTU works with research in critical technology, which is subject to special rules for security and export control, open-source background checks may be conducted on qualified candidates for the position.

Technology for people
DTU develops technology for people. With our international elite research and study programmes, we are helping to create a better world and to solve the global challenges formulated in the UN's 17 Sustainable Development Goals. Hans Christian Ørsted founded DTU in 1829 with a clear mission to develop and create value using science and engineering to benefit society. That mission lives on today. DTU has 13,500 students and 6,000 employees. We work in an international atmosphere and have an inclusive, evolving, and informal working environment. DTU has campuses in all parts of Denmark and in Greenland, and we collaborate with the best universities around the world.

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