Administrative Coordinator

13 hours ago

Copenhagen, Copenhagen, Denmark Align Technology, Inc. Full time

We are seeking an experienced Administrative Coordinator to support our commercial business teams in the Nordics.

About the Role

This is a dynamic and highly organized position that requires a minimum of 3 years of related work experience, preferably in an administrative and supervisory capacity. The successful candidate will have excellent communication skills, attention to detail, and high level of accuracy.

The ideal candidate will be fluent in English and have additional Nordic language proficiency. Knowledge of accounting, data, and administrative management practices and procedures is essential. Advanced computer skills and proficiency in office software packages, including MS Excel and PowerPoint, are required.

Key Responsibilities
  • Provide overall administrative support to commercial business teams in the Nordics.
  • Organize and manage events across the Nordics.
  • Coordinate internal and external meetings, appointments, and travel arrangements.
  • Process invoices, travel expenses, and other expenditures in a timely manner.
  • Manage PO process, including creation, follow-up, and payment processing for invoices.
  • Edit, review, proofread, and manage documents, spreadsheets, and presentations.
  • Analyze business data using internal business tools, including Salesforce, Insight, and Power-BI.
  • Provide training to new hires regarding administrative policies and procedures.
  • Coordinate candidate interviews in collaboration with Talent Acquisition when applicable.
  • Distribute and handle incoming post and deliveries; take care of outgoing mail and packages.
Facilities, Equipment & Car Pool Management
  • Organize and maintain equipment, furniture, etc., for the team (including remote employees across the Nordics).
  • Equip each employee in the region with computer(s), phone(s), and other devices as per their job role and ensure they are ready for use.
  • Collaborate with other offices in the EMEA region, including EMEA HQ in Switzerland.
  • Follow through on maintenance agreements and contracts.
  • Maintain meeting rooms, ensuring they are fully equipped and catering is available when needed.
  • Coordinate and monitor company cars in close cooperation with the leasing company.
  • Ensure proper hand-over and/or return of company cars to/from employees; train new hires on car policies and monitor adherence.
Requirements
  • Bachelor's degree in Business Administration or a related field.
  • Minimum of 3 years related work experience in an administrative and supervisory capacity.
  • Fluent English and additional Nordic language proficiency.
  • Knowledge of accounting, data, and administrative management practices and procedures.
  • Advanced computer skills and proficiency in office software packages, including MS Excel and PowerPoint.
  • Excellent communication skills, attention to detail, and high level of accuracy.

The salary for this position is approximately $65,000 - $85,000 per annum, depending on experience, plus benefits.

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