Administrative Coordinator

1 month ago

Copenhagen, Copenhagen, Denmark Align Technology, Inc. Full time

We are seeking an experienced Administrative Coordinator to support our commercial business teams in the Nordics.

About the Role

This is a dynamic and highly organized position that requires a minimum of 3 years of related work experience, preferably in an administrative and supervisory capacity. The successful candidate will have excellent communication skills, attention to detail, and high level of accuracy.

The ideal candidate will be fluent in English and have additional Nordic language proficiency. Knowledge of accounting, data, and administrative management practices and procedures is essential. Advanced computer skills and proficiency in office software packages, including MS Excel and PowerPoint, are required.

Key Responsibilities
  • Provide overall administrative support to commercial business teams in the Nordics.
  • Organize and manage events across the Nordics.
  • Coordinate internal and external meetings, appointments, and travel arrangements.
  • Process invoices, travel expenses, and other expenditures in a timely manner.
  • Manage PO process, including creation, follow-up, and payment processing for invoices.
  • Edit, review, proofread, and manage documents, spreadsheets, and presentations.
  • Analyze business data using internal business tools, including Salesforce, Insight, and Power-BI.
  • Provide training to new hires regarding administrative policies and procedures.
  • Coordinate candidate interviews in collaboration with Talent Acquisition when applicable.
  • Distribute and handle incoming post and deliveries; take care of outgoing mail and packages.
Facilities, Equipment & Car Pool Management
  • Organize and maintain equipment, furniture, etc., for the team (including remote employees across the Nordics).
  • Equip each employee in the region with computer(s), phone(s), and other devices as per their job role and ensure they are ready for use.
  • Collaborate with other offices in the EMEA region, including EMEA HQ in Switzerland.
  • Follow through on maintenance agreements and contracts.
  • Maintain meeting rooms, ensuring they are fully equipped and catering is available when needed.
  • Coordinate and monitor company cars in close cooperation with the leasing company.
  • Ensure proper hand-over and/or return of company cars to/from employees; train new hires on car policies and monitor adherence.
Requirements
  • Bachelor's degree in Business Administration or a related field.
  • Minimum of 3 years related work experience in an administrative and supervisory capacity.
  • Fluent English and additional Nordic language proficiency.
  • Knowledge of accounting, data, and administrative management practices and procedures.
  • Advanced computer skills and proficiency in office software packages, including MS Excel and PowerPoint.
  • Excellent communication skills, attention to detail, and high level of accuracy.

The salary for this position is approximately $65,000 - $85,000 per annum, depending on experience, plus benefits.

  • Administrative Coordinator

    4 weeks ago

    Copenhagen, Copenhagen, Denmark WHO - World Health Organization Full time

    Job DescriptionWe are seeking a highly skilled and organized individual to join our team as an Administrative Coordinator. This is a full-time position that requires strong organizational skills, attention to detail, and excellent communication skills.About the RoleThe successful candidate will be responsible for providing administrative support to our team,...

  • Research Assistant and Administrative Coordinator

    4 weeks ago

    Copenhagen, Copenhagen, Denmark Københavns Universitet Full time

    The Department of Biology at the University of Copenhagen is a leading research hub focused on understanding the vital roles that microbes play in nature and in human health.Job DescriptionWe are seeking a dynamic Research Assistant & Administrative Coordinator to support the Head of Section of Microbiology and Principal Investigator (PI) of major...

  • Administrative Coordinator for European Affairs

    2 months ago

    Copenhagen, Copenhagen, Denmark Moment AS Full time

    About the Position: Moment A/S is seeking an Administrative Assistant to provide support of administrative, financial, and communicative nature. The role involves handling a variety of tasks with a certain degree of independence.Main Responsibilities: Conducting online information searches and gathering relevant dataCoordinating projects and tasks with a...

  • Microbiological Project Coordinator and Administrative Support

    4 weeks ago

    Copenhagen, Copenhagen, Denmark Københavns Universitet Full time

    Job OverviewWe are seeking a highly organized and communicative Microbiological Project Coordinator and Administrative Support to join our dynamic team at the University of Copenhagen. This full-time position involves supporting the Head of Section of Microbiology and Principal Investigator (PI) in managing large research projects, coordinating meetings,...

  • Administrative Communications Coordinator at University of Copenhagen

    5 days ago

    Copenhagen, Copenhagen, Denmark Hs Mittweida Full time

    At the University of Copenhagen, we are seeking an Administrative Communications Coordinator to join our team. This exciting role offers the opportunity to work in a dynamic and innovative environment, driving communications strategies that showcase our research excellence.About VOLTVOLT Research Center is a prestigious institution focused on climate change...

  • Administrative Coordinator

    2 weeks ago

    Copenhagen, Copenhagen, Denmark Maersk Group - A.P. Møller Mærsk Full time

    About Maersk Group - A.P. Møller MærskWe are a global leader in integrated logistics, pioneering the industry for over a century. Our commitment to innovation and transformation has led us to redefine the boundaries of possibility.Our diverse workforce of 100,000 employees across 130 countries works together to shape the future of global trade and...

  • Administrative Support Professional

    2 months ago

    Copenhagen, Copenhagen, Denmark The HubDanske Bank Full time

    We are seeking a highly skilled and organized Executive Support Coordinator to join our team at TechBBQ. As an Executive Support Coordinator, you will provide essential administrative support to our CEO and contribute to the success of our organization.Key Responsibilities:Assist the CEO with calendar coordination, email management, and other administrative...

  • Student Finance and Administrative Coordinator

    2 weeks ago

    Copenhagen, Copenhagen, Denmark The HubDanske Bank Full time

    OverviewWe are an international and innovative start-up company within the drone industry, seeking a part-time student with analytic and finance skills to join our team.About the CompanyOur vision is to radically improve the offshore shipping and wind power sectors through innovative drone technology.The RoleYou will support the Finance and HR department in...

  • Executive Secretary for Administrative Services

    2 weeks ago

    Copenhagen, Copenhagen, Denmark WHO - World Health Organization Full time

    WHO is seeking an experienced Executive Secretary for Administrative Services to support the smooth operation of its European Region division. As a key member of the team, you will be responsible for coordinating administrative activities, ensuring timely appointments and renewals of contracts, and maintaining accurate records.Key ResponsibilitiesReceive...

  • Humanitarian Project Coordinator

    2 weeks ago

    Copenhagen, Copenhagen, Denmark Dansk Flygtningehjælp Full time

    Job Summary:The Danish Refugee Council (DRC) is seeking a highly skilled Humanitarian Project Coordinator to support a multi-country project on generating evidence on gender-based violence and economic recovery integrated programming.About the Role:The successful candidate will be based at the DRC Headquarters in Copenhagen, leading the implementation of a...

  • Support Operations Coordinator

    1 month ago

    Copenhagen, Copenhagen, Denmark WHO - World Health Organization Full time

    OverviewThe World Health Organization (WHO) is seeking a highly skilled and organized Support Operations Coordinator to join its team in Europe. In this role, you will be responsible for ensuring the smooth flow of administrative activities within the Division of Business Operations.Job DescriptionThe Support Operations Coordinator will provide expert...

  • Administrative Support Specialist

    3 weeks ago

    Copenhagen, Copenhagen, Denmark Align Technology, Inc. Full time

    About this OpportunityThis role is an exciting opportunity to join Align Technology, Inc. as an Administrative Support Specialist in our Copenhagen office.You will be responsible for providing administrative support to the commercial business teams across the Nordics, ensuring seamless day-to-day operations and delivering high-quality results.Key...

  • Commercial Property Coordinator

    3 weeks ago

    Copenhagen, Copenhagen, Denmark Puregym Full time

    We are seeking a highly organized and detail-oriented Commercial Property Coordinator to join our team in Copenhagen, Denmark.About PureGymPureGym is one of the largest gym operators in Europe, providing high-quality fitness facilities at affordable prices. With over 2 million members across 500+ gyms, we strive to make a positive impact on people's lives...

  • Property Asset Coordinator

    1 month ago

    Copenhagen, Copenhagen, Denmark Puregym Full time

    About the RoleWe are seeking a highly organized and detail-oriented Property Asset Coordinator to join our team in Copenhagen, Denmark.PureGym is one of the largest gym operators in Europe, providing high-quality, low-cost fitness facilities with over 2 million members across 500+ gyms.Key ResponsibilitiesAct as a key point of contact for the Property team,...

  • Administrative Support Specialist

    1 month ago

    Copenhagen, Copenhagen, Denmark CHUBB Full time

    Chubb, a world-renowned insurance leader, is seeking an organized and detail-oriented Administrative Support Specialist to join their Danish office. This role offers a unique opportunity to work closely with the Country Manager and local management team, supporting approximately 50 employees.About the RoleThis newly created position provides an exceptional...

  • Office Administrator to Management

    1 month ago

    Copenhagen, Copenhagen, Denmark TradeDoubler Full time

    Tradedoubler is seeking an experienced Office Administrator to join its team in Munich. This full-time role involves providing administrative support to the Management and serving as the key point of contact for both the Munich and Berlin offices.Main ResponsibilitiesOversee office operations, manage inventory, collect mail, and perform other related...

  • Senior Property Coordinator

    4 days ago

    Copenhagen, Copenhagen, Denmark Puregym Full time

    About UsPureGym is one of the largest gym operators in Europe, providing high-quality fitness facilities at affordable prices. Our mission is to make a positive impact on people's lives by promoting healthy living and inclusivity.Job SummaryWe're seeking an experienced Senior Property Coordinator to join our team in Copenhagen, Denmark. The successful...

  • Project Coordination Specialist

    1 month ago

    Copenhagen, Copenhagen, Denmark UNOPS Full time

    About UNOPSUNOPS supports the United Nations in implementing its peacebuilding, humanitarian and development missions by providing logistical, procurement, infrastructure and project management services.We are recruiting a Project Coordinator to support our mission in improving access to quality education with equitable employment opportunities for...

  • Administrative Support Specialist for EEA Interim

    1 month ago

    Copenhagen, Copenhagen, Denmark Moment AS Full time

    Company OverviewMoment A/S is seeking an experienced Administrative Assistant to provide interim support for our Legal Services, Procurement, and Logistics Group.About the RoleThe successful candidate will be responsible for conducting online research, coordinating projects, handling administrative tasks with autonomy, monitoring contracts, and assisting...

  • Project Coordinator

    17 hours ago

    Copenhagen, Copenhagen, Denmark oilandgas Full time

    Job Title: Project CoordinatorEstimated Salary: $90,000 - $120,000 per yearAbout the Role:We are seeking a highly skilled Project Coordinator to join our team at NOV SPS. As a key member of our planning department, you will play a crucial role in ensuring the successful delivery of our projects.Key Responsibilities:Schedule Development: Develop detailed...